Delegating This Task to a Managed IT Service Provider Frees You Up to Focus On Your Business
The bigger the company, the more assets there are to track.
As a business owner, you likely have a lengthy list of laptops, tablets, software, and IT-based subscription services and licenses used by various employees and departments. In fact, you may even have assets you’re unaware of because they were never tracked in the first place or somehow slipped through the cracks.
For many Kansas City businesses, keeping track of everything becomes overwhelming as the organization grows and IT needs fluctuate. That’s where managed IT services and asset management comes in. When done right, it helps you stay organized, reduce waste, and effectively plan for future tech investments.
Keep reading to learn what IT asset management is, why it matters, and how hiring an asset management company can help you focus on running your business by taking this task off your plate.
What Is IT Asset Management?
IT asset management is the process of tracking and managing all the technology-related assets a business owns. These assets include hardware, software licenses, cloud subscriptions, mobile devices, and data storage systems.
Why is it important? Because knowing exactly what technology you own, how it’s being used, and when it needs to be repaired or replaced helps your business operate more efficiently. Without a clear picture of your IT assets, it’s easy to overspend on licenses, miss updates, or lose track of critical equipment.
That’s why many business owners turn to managed IT service providers or an asset management company. As an experienced provider of managed IT services near you, Kansas City Managed IT uses modern tools and processes to keep everything organized, up-to-date, and fully functional.
Contact us to learn more about managed IT services.
5 Reasons to Hire a Managed IT Service Provider For Your Asset Management
Managing your IT assets is not a one-time project; it’s an ongoing process that requires time, knowledge, and the right tools. Keeping up with this in-house is a challenge.
Here are five ways you benefit when you outsource:
- Reclaim time: By outsourcing your IT asset management, you gain more time to focus on business operations.
- Peace of mind: With an experienced IT asset management company overseeing things, you can rest assured everything is properly tracked and maintained.
- Reduced risk: Asset management comes with significant cybersecurity benefits, including reduced risk of data loss due to cybercriminals exploiting outdated systems.
- Reduced overhead: Through enhanced planning and smarter use of resources, you can reduce your overall IT expenses.
- Access to experts: Your managed IT service provider will stay on top of industry changes and tech upgrades, helping you remain ahead of the curve.
Whether you’re a small business just starting to grow or a more sizable company juggling multiple systems, hiring a reliable asset management company helps you stay organized, compliant, and ready for the future.
Looking for a managed IT service provider near you? Contact Kansas City Managed IT at (816) 381-9969 for a quote.
The Lifecycle Of IT Asset Management
You know the benefits of IT asset management, but what does the process consist of? To understand how IT asset management works, it helps to break it down into stages.
Taking Inventory Of IT Assets
The first step in asset management is creating an accurate inventory of every IT asset in your organization. This includes:- Computers and laptops.
- Servers and networking equipment.
- Software licenses and cloud subscriptions.
- Mobile devices and tablets.
- Security and monitoring tools.
Keeping a detailed inventory ensures that you know exactly what you have, where it is, and who is using it. After conducting your initial audit, Kansas City Managed IT will continue updating your IT inventory as your company grows.
Calculating Lifecycle Costs
Every IT asset comes with a cost. Beyond purchase price, you must also factor in maintenance costs, upgrades, licensing, and disposal. Knowing the full cost of your assets helps you make better financial decisions.
As your managed IT service provider, we can help you understand the total cost of ownership, so you can avoid surprise expenses and budget more effectively.
Tracking With an Asset Management Tool
Manually keeping track of hundreds of devices isn’t realistic. That’s why our IT professionals use automated asset management tools to monitor your systems. These tools help you:
- Track the location and usage of assets.
- Stay ahead of software updates and renewals.
- Identify underused or overused assets.
- Get alerts when maintenance is due.
With managed IT services, your business gets access to these tools without having to train or manage it all yourself.
Providing Ongoing Maintenance
Technology only works well when it’s properly maintained. Regular IT maintenance and ongoing support helps avoid system failures, cybersecurity risks, and downtime. Our trusted asset management company handles:
- Routine software and security updates.
- Hardware repairs and replacements.
- Performance checks and testing.
- License renewals and compliance tracking.
Financial Planning For Future IT Needs
One of the biggest benefits of IT asset management is the ability to plan ahead. When you know when devices are due for replacement and which software is due for renewal, you can:
- Avoid last-minute emergency purchases.
- Spread out expenses over time.
- Make smart decisions about upgrades and scaling.
With managed IT services, you get regular reports and insights that help guide your IT budget, giving you more control over your long-term technology strategy.
Support Your Company’s Growth With Managed IT Services
If you’re asking yourself whether your current IT setup is truly working for your business, it might be time to look at professional asset management services. Kansas City businesses that invest in strong IT foundations are better equipped to grow, scale, and remain secure.
Ready to simplify your IT operations? Contact Kansas City Managed IT to see how outsourcing your asset management can free up your team and protect your bottom line.